Ways to Be a Good Executive Assistant

Those who answer managers' phones, schedule appointments, and sometimes serve themselves and their guests were once referred to as secretaries. Today, this term is not widely used, and not only has the word changed, but the scope of the job has also evolved. Individuals in the same position are now known as executive assistants. Once, secretarial work was somewhat undervalued, but now, many executive assistants who have received higher education are regarded as the "manager's manager," and the work they do has become more respected and valuable. So, what qualities are necessary to be a good executive assistant? You can find information on this topic below:

*Organizational skills are a must-have trait for an executive assistant. If you excel in this area, you can effectively and efficiently schedule your manager's agenda, meetings, and appointments at the right times.

*To be a successful executive assistant, you need to have excellent verbal and written communication skills. Responding to emails and phone calls accurately and professionally, as well as engaging in polite, impressive, and persuasive conversations with incoming guests, is an important part of this job.

*Make sure to allocate time to learn a foreign language. Knowing one or two foreign languages gives you a significant advantage in this profession.

*Your computer knowledge should be at a certain level. Being able to type quickly and being proficient in basic office programs increases your value.

*According to many managers, a good executive assistant should possess a research-oriented spirit. Conduct research related to your job and the industry you work in, and generate ideas. Why not come up with an idea that will advance the company you work for?

*Being skilled in conflict management is also one of the important qualities that will help you establish yourself in this profession. You should be able to sense a disagreement between employees and managers in advance and take preventive measures.

*Believe in yourself so that others can believe in you too. Always act honestly. Be both a confident and a trustworthy person. The challenging aspects of your job will be the difficult-to-manage sides of your manager; in such situations, do not lose your enthusiasm or give up. To overcome obstacles, you need to be positive and hopeful, believe that you can overcome them, and generate ideas on how to do so.

*Even if you trust your memory a lot, develop a habit of note-taking.

*You need to create a team with your manager, which requires you to take initiative. You should keep pace with your leader's tempo, try to see things from their perspective, and be able to make decisions on their behalf when necessary.

*Do not expect to never make mistakes; humans make mistakes. Be very careful not to repeat the same mistake; that is what is important.

*Finally: To be both an efficient, valuable, and appreciated executive assistant and to feel good about yourself, you must love your job.